Minutes of a special meeting of the Bois Forte Reservation Tribal Council held March 6, 2013 at the Lake Vermilion Sector of the Bois Forte Reservation, Minnesota.
Meeting called to order at 9:14 a.m.
Members Present: Kevin W. Leecy; David C. Morrison, Sr.; Brandon Benner; Karlene Chosa;
Members Absent: None
Others Present: Corey Strong; Mark Anderson; Gene Goodsky; Vicki Villebrun; Andy Datko; Joel Astleford; Kim Greiner; Roxanne Weatherton; Angie King; Tara Geshick; Tina Stanley; Gordon Adams, Jr.; Pam Hughes; Tom Burr; Edith Villebrun; Miranda Lilya; Henry Goodsky; Dave Anderson; Norm Adams; Sidra Starkovich; Axel Holmes, Jr.; Justin Boness; Pete Drift, Sr.; Marilyn Geshick; Nikki Pieratos; Josh Strong; Billie Mason; Peggy Connor; Jerome Whiteman; Wendy Thompson; Rocky King; Esther Connor; Jennie Rowland; Mary Strong; Winona Rowland; Marybelle Isham; Neil Strong; Jeneal Goggleye; Geraldine Hanks; Brianne Peterson; Tracey Dagen
Moved by David Morrison, Sr.; seconded by Ray Toutloff; to approve the agenda with the following changes: 1) remove Randy Long, and 2) add Joel Astleford with a Direct Service Agreement for the BIA Roads. Carried 4-0-0.
Moved by Karlene Chosa; seconded by Ray Toutloff; to approve the minutes of a special meeting held February 15, 2013 at the Lake Vermilion Sector of the Bois Forte Reservation, Minnesota. Carried 4-0-0.
March 6, 2013
Moved by Ray Toutloff; seconded by David Morrison, Sr.; to approve the minutes of a special meeting held February 13, 2013 at Nett Lake, Minnesota. Carried 4-0-0.
Elders Committee: Justin Boness said the bathroom at the ENP kitchen has been broke since January. Justin said the elder committee elections will be held in April. So whoever wants to get on the committee is to come to the meeting. Justin said Peggy Connor is working on the elders trip. Marilyn Geshick said there is only one bathroom at the ENP. There are also tiles broke in the ceiling. Justin Boness said no one has finished painting the ceiling either. Corey Strong will talk to the maintenance. Dave Anderson said those will be taken care of next week.
Pam Hughes, in regard to the elders trip, asks where the signed contracts for the hotels are. The hotels called and need them back or the rooms will be lost. Kim Greiner said Vanessa sent them to Mark Anderson for review and they needed changes. Kim Greiner is to follow up on this with Justin or Pam.
There are no new tribal government employees to introduce.
Moved by Brandon Benner; seconded by Ray Toutloff; to approve the agreement with Axel Holmes, Jr. to provide gardening services for Bois Forte Health Services for 2013. Carried 4-0-0.
Ray Toutloff said at the next meeting he would like an agreement for someone to do gardening for Vermilion. Josh Strong said it was in his budget but his budget got cut. Chairman Leecy said to take it out of the Vermilion budget.
Moved by Ray Toutloff; seconded by Karlene Chosa; to approve the revisions to the Policy & Guidelines for Issuance of Tribal Enrollment Picture Identification Cards. The ID cards may be renewed within 30 days of expiration at no charge, and for replacement cards and for any changes made before the expiration date there will be a $10.00 fee. Carried 4-0-0.
March 6, 2013
Angie King said their computer has the capabilities to activate the magnetic strip on the back of the tribal ID’s. Angie asks if the council wants them activated and if so what information should go on them. Angie is asked what the state does. She said they put the name, address, date of birth, signature and picture, and she is recommending mirroring the state.
Justin Boness said to make the ID number bigger because people are having a hard time reading them. Angie said she will check to see if the system will be able to make the numbers bigger.
Gordon Adams Jr. asks if the state is going to be mirrored, will notices be sent out for renewals?
Angie said probably not, it would be just mirroring what information is swiped.
Chairman Leecy suggested that if notices are sent out, a thirty day notice would help and it would probably cost to do it. And maybe the fee should be changed from $10 to $12 to cover the cost of the mailings for the 30-day notifications.
Moved by Karlene Chosa; seconded by Ray Toutloff; to table the activation of the magnetic strips for discussion on what will work in the future. Carried 4-0-0.
Angie King is requesting two changes to the Bois Forte Burial Fund Policy, one in regard to the order of the designated representative, and a request that in the event the deceased has a funeral fund already in place, those funds are to be used first, and then the $5,000 from the burial fund can be used for the remainder of the deceased funeral costs.
Moved by Ray Toutloff; seconded by Karlene Chosa; to approve only the change to the Bois Forte Burial Fund Policy in regard to the designated representative, that, “In the absence of a will, the deceased representative shall be, in this order, spouse, child, parent, siblings, next closest relative.” Carried 4-0-0.
March 6, 2013
Moved by Ray Toutloff; seconded by David Morrison, Sr.; to adopt resolution #79-2013, submission of a grant application to the US Department of Justice’s Coordinated Tribal Assistance Solicitation (CTAS) program. Carried 4-0-0.
Moved by David Morrison, Sr.; seconded by Ray Toutloff; to adopt resolution #80-2013, grant application to the U.S. Department of Housing and Urban Development Indian Community Development Block Grant Program for funding to rehabilitate existing HUD-assisted houses which are rented to individuals or families of low and moderate-income status. The commitment to come from Housing. Carried 4-0-0.
Moved by Brandon Benner; seconded by David Morrison, Sr.; to appoint Joel Astleford to the Northeast Minnesota Area Transportation Partnership’s Transportation Alternatives Program Task Force. Carried 4-0-0.
Moved by Brandon Benner; seconded by David Morrison, Sr.; to approve the Amendment #3, adding Eagle Point Road and East Bois Forte Road to the FY 2013 Direct Services Agreement with the BIA. Carried 4-0-0.
Joel Astleford lets the council know those two roads will be added to the 2013-2014 Transportation Improvement Plan.
Moved by Ray Toutloff; seconded by Karlene Chosa; to approve the selection of Burgher Office Equipment, Inc. as the Northern Eagle Federal Credit Union’s furniture vendor for both the Nett Lake and Fortune Bay credit union office locations. Carried 4-0-0.
Moved by Ray Toutloff; seconded by Brandon Benner; to extend the consulting contract with Carolyn Warden for the last phase of the chartering process for the credit union. Carried 4-0-0.
March 6, 2013
Moved by Ray Toutloff; seconded by David Morrison, Sr.; to approve Tom Burr to have the elder committee officers draw the names for the lease lottery for the lots at Vermilion. The lease applicant may be present or send a designee to the draw. Carried 4-0-0.
Moved by David Morrison, Sr.; seconded by Karlene Chosa; to adopt resolution #81-2013, modification for Eric Milbridge lease to change to annual rental rate to $0.00. Carried 3-0-1. Ray Toutloff silent.
Moved by Brandon Benner; seconded by Ray Toutloff; to approve to eliminate the 401(k) Money Market accounts and move those funds into the Fixed Account for both Bois Forte Reservation (PHB222) and Bois Forte Enterprises (PHB223) 401(k) Plans. Carried 4-0-0.
Moved by Ray Toutloff; seconded by David Morrison, Sr.; to adopt resolution #82-2013, amending the Bois Forte Lead Program Ordinance and approving the submission of the Lead Program Authorization Application to the U.S. Environmental Protection Agency to implement those goals and responsibilities. Carried 4-0-0.
Moved by David Morrison, Sr.; seconded by Ray Toutloff; to approve Bois Forte code for Non-Commercial Netting of Gam Fish in the Waters Adjacent to the Vermilion Reservation 2013 Version, valid January 1-December 31, 2013. Carried 4-0-0.
Moved by Brandon Benner; seconded by Ray Toutloff; to adjourn the meeting at 10:40 a.m. Carried 4-0-0.