Minutes of a special meeting of the Bois Forte Reservation Tribal Council held on June 19, 2013 at Nett Lake, Minnesota.
Meeting called to order at 9:08 a.m.
Members Present: Kevin W. Leecy; David C. Morrison, Sr.; Brandon Benner;
Karlene Chosa; Ray Toutloff
Members Absent: None
Others Present: Corey Strong; Mark Anderson; Gene Goodsky; Vicki Villebrun; Nikki Pieratos; Clint Miller; Peggy Connor; Billie Mason; Tom Burr; Andy Datko; Karen Drift; Myra Thompson; Donna Hoffer; Kim Greiner; Eddie Chavers; Mike Mullen; Carol Burr; Edith Villebrun; Joel Astleford; Beverly Steel; Donald Chosa Jr.; Bernard O’Leary; Robbie Goggleye; Teresa Morrison; Jeneal Goggleye; Miranda Lilya; Vanessa Little; Wendy Thompson; Janice Connor; Marilyn Geshick; Dave Villebrun; Doris Isham; Gary Gotchnik; Norm Adams
Gene Goodsky said it is being requested by a number of people to use the powwow grounds for drumming so that maybe more of the young people will come. That used to be done, they would drum and then someone would get up and give a teaching. Gene said when it is a nice day to also use the powwow grounds for meetings, a cook-out, and other activities out there. It is there for people to use.
Moved by Ray Toutloff; seconded by David Morrison, Sr.; to approve the agenda with the addition of Miranda Lilya with an amendment to the 401(k) plan for employees to match contributions made to the pension plan. Carried 4-0-0.
Chairman Leecy dispenses with the minutes.
Elders Committee: Bernard O’Leary said at the last elders meeting on June 10 they did the drawings for the lots at Lake Vermilion.
Bernard O’Leary asked about contacting spiritual leaders, that someone said there was a procedure for doing that. Bernie asks how a person gets that information. Ray Toutloff said the council talked about getting a list of the names to Angie King, and she can give the list of names and phone numbers to
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Individual’s requesting spiritual leaders. And that Harvey Thompson had suggested giving the phone numbers of the spiritual advisors and the people should call the spiritual leader and ask to meet with them in person, then when meeting in person explain what help is needed and offer tobacco.
Chairman Leecy asked who is taking the lead on that. Ray Toutloff said Corey was going to, along with Donald Chosa Jr.
Bernard O’Leary said there were 9 elders that went on the pontoon ride.
Bernard O’Leary said a couple people asked about what can be done about bingo. Ray Toutloff said Fortune Bay is looking at different proposals and try to come up with something. It won’t be four nights a week, but hopefully they will come up with something before the summer is up.
Donald Chosa Jr. said the elders discussed the elder’s water rate. If the elders fall behind in their monthly payments they get charged to full rate and not the elder rate.
Chairman Leecy said that was not what the council discussed.
Edith Villebrun said what was presented to the council was in order to maintain their eligibility; they have to pay their monthly rate plus $20 towards their arrears.
Chairman Leecy said what the elders are talking about is if they get the elder rate but don’t comply with it they get the higher rate.
Edith Villebrun said if they fall three months behind, the rate reverts back to the full rate.
Chairman Leecy asks the council for a consensus to have the utility to review that policy because what it does is create a hardship, if a person owes, then a bigger rate is applied, that makes them get in a hole that is difficult to get out of.
Donald Chosa Jr. asks who is responsible to clean the kitchen here and at Vermilion. The elders want them cleaned and inspected more often. Robbie Goggleye said his maintenance crew is responsible. Robbie asks if the kitchen was dirty. Peggy Connor said it should be clean for the next person using it. Corey Strong said when people reserve it, it needs to be made clear to them that they need to clean it too. Robbie asks if it would be alright to ask for a deposit. Karlene Chosa said to put up rules, to put up signs on what needs to be cleaned. Karlene said that she doesn’t want to see a deposit. Marilyn Geshick said the kitchen is not clean, the refrigerator has old food in it. There is stuff on the floor. If a health inspector came in they wouldn’t let the kitchen be used when events with food are held. Karlene
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said at the school the people fill out a facility use form. Corey Strong said a form could be created. Chairman Leecy said to draft some kind of form. Robbie asks the elders to come and put together a check off cleaning list for the maintenance department.
Donald Chosa Jr. said there is a spider problem at the assisted living center, that an individual got bit by a brown recluse spider and has had to see a doctor for it.
Brandon Benner said these topics were just discussed yesterday and they are being taken care of. He suggests having quarterly council/elder meetings with the public invited. Karlene said the elders are on the RTC agenda so the council should let them talk. The elders are bringing these up again so they will be a part of the minutes.
Chairman Leecy said the council reaches out to the elders for their wisdom and their help in making some decision, and to hear their concerns. What can be done is to bring the quarterly council/elder minutes to the RTC meeting so they can be accepted as part of the record and they will be available for viewing.
New tribal government employees: Jeneal Goggleye introduces Donna Hoffer who is the new Tobacco Education & Policy Development Coordinator.
Nikki Pieratos said she met with the National Credit Union Administration and they indicated Bois Forte would get the charter this summer. There are a couple things needed first. In October of 2011 the Tribal Council committed to making a deposit to the future credit union but left the amount, rates, and terms open until the credit union was close to becoming chartered. Nikki is asking for reaffirmation of the tribal deposit with the dollar amount, rate and term.
Moved by Ray Toutloff; seconded by David Morrison, Sr.; to reaffirm the deposit commitment to Northern Eagle Federal Credit Union with the deposit amount of $100,000, with a rate of 0%, and a term of 5 years. Carried 4-0-0.
Moved by Karlene Chosa; seconded by David Morrison, Sr.; to approve the following vendors for the future Northern Eagle Federal Credit Union at both Nett Lake and Fortune Bay: Ewald Enterprises for the alarm and video surveillance system, and CU*Answers for the data processing system. Carried 4-0-0.
Moved by Ray Toutloff; seconded by Brandon Benner; to approve the rent/utilities lease agreement with Fortune Bay Resort Casino for office space for the Northern Eagle Federal Credit Union. Carried 4-0-0.
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Moved by David Morrison, Sr.; seconded by Ray Toutloff; to approve the rent/utilities sublease agreement with the Tribal Government for office space at the Government and Community Services Building in Nett Lake. Carried 4-0-0.
Moved by Brandon Benner; seconded by David Morrison, Sr.; to approve the Child Care Continuation Grant for October 1, 2013 – September 30, 2015 for funding to provide child care services at the Nett Lake Child Care Center. Carried 4-0-0.
A letter was received from Corinna Lyons saying she is on the list for the lottery for lots at Vermilion. Jim Deegan had a lot and built a garage on it. Corinna and George Wettlin intended to buy the garage and turned in paperwork to get the lot. The paperwork got lost due to turnover in staff in the leasing department. Corinna and George divorced. Jim put the garage up for sale and did paperwork to transfer the lot to another band member but that never happened because the lot is still in Jim’s name. Corinna and George bought the garage and now want to either get the lot the garage sits on and forego the lottery for the lots. If she can’t get the lot the garage sits on then she wants to stay on the list for the lottery and accept a new lot from the lottery. Tom Burr is requesting direction on what to do. Tom Burr is directed to do the lease cancellation for Jim Deegan and do research to see who owns the garage.
Moved by Ray Toutloff; seconded by David Morrison, Sr.; to adopt resolution #113-2013, lease modification to Geraldine Hanks lease to add Naomi Marie Hanks to the lease. Carried 4-0-0.
Moved by Karlene Chosa; seconded by Ray Toutloff; to adopt resolution #114-2013, USDA Loan Resolution for the Vermilion Clinic project. Carried 4-0-0.
Moved by Ray Toutloff; seconded by Karlene Chosa; to approve opening a new bank account at the Northern State Bank (NSB) in Aurora, MN. This is a guarantee account for the personal loan program which will be transferred to NSB until the Credit Union is up and running. Carried 4-0-0.
Moved by Karlene Chosa; seconded by Brandon Benner; to approve additional funding for the following programs: Ambulance Stipends, $15,000; Emergency Funds, $15,000; and Elder Needs, $15,000. Carried 4-0-0.
Moved by Ray Toutloff; seconded by David Morrison, Sr.; to adopt resolution #115-2013, agreement with Northern State Bank in Aurora for the Personal Loan Program. Carried 4-0-0.
Moved by David Morrison, Sr.; seconded by Karlene Chosa; to adopt resolution #116-2013, updating the Indian Reservation Roads (IRR) Inventory by adding roads and streets. Carried 4-0-0.
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Moved by Ray Toutloff; seconded by Brandon Benner; to adopt resolution #117-2013, amendment to the 401(k) Plan Document and 401(k) match resolution. If a employee contributes to their 401(k) they will receive a matching contribution from their program up to a 5% match. If the employee contributes more than 5% of their salary, they will still only receive 5%. Carried 4-0-0. Human Resources is to go to each department and explain this to the employees.
Moved by Karlene Chosa; seconded by Brandon Benner; to adjourn the meeting at 10:41 a.m. Carried 4-0-0.