Minutes of a special meeting of the Bois Forte Reservation Tribal Council held February 13, 2013 at Nett Lake, Minnesota.


Meeting called to order at 9:15 a.m.


Members Present:          Kevin W. Leecy; David C. Morrison, Sr.; Brandon Benner;

                                          Karlene Chosa; Ray Toutloff


Members Absent:          None


Others Present:              Corey Strong; Mark Anderson; Vicki Villebrun; Andy Datko; Kim Greiner; Randy Long; Jennie Rowland; Sidra Starkovich; Justin Boness; Tom Burr; Pam Hughes; Connie Harju; Peggy Connor; Vanessa Little; Marilyn Geshick; Carol Burr; Jerome Whiteman; Joel Astleford; Mike Connor; Roxanne Weatherton; Christine Bloom; Bill Latady; Rose Berens; Robyn Geshick; Donald Chosa Jr.; Dawn Benner; Jeneal Goggleye; Angela Wright; Mary Strong; Carrie Mathias; Rosemary King; Edith Villebrun; Dave Larson; Miranda Lilya; Kevin Koski; Robbie Goggleye; Pete Drift Sr.


Moved by Ray Toutloff; seconded by David Morrison, Sr.; to approve the agenda with the deletion of Randy Long with the resolution for the AT&T cellular lease for the Fortune Bay water tower.  Carried 4-0-0.


Moved by Ray Toutloff; seconded by David Morrison, Sr.; to approve the minutes of a special meeting held December 19, 2012 at Nett Lake, Minnesota.  Carried 4-0-0.

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Moved by Karlene Chosa; seconded by Ray Toutloff; to approve the minutes of a regular meeting held January 24, 2013 at the Lake Vermilion Sector of the Bois Forte Reservation, Minnesota.  Carried 4-0-0.


Elders Committee: Jerome Whiteman said the council needs to be aware that staff get testy when people ask for information.  Marilyn Geshick tells the council of three instances where the staff have been rude to people.  Chairman Leecy tells Jerome and Marilyn when someone is rude, to have those individuals follow up with a letter so the council can respond internally on those, otherwise it just stays in the community unresolved.


Marilyn Geshick said at Health Services there was an incident in regard to a home visit where the worker was at a meeting and sent a receptionist in to supervise the visit.  The receptionist was telling the client’s child about their own kid being in jail.  The client felt that was very inappropriate to be telling that to a child.  The client directed a letter to the commissioner and also the council and got no response.  Chairman Leecy said that incident needs to be addressed and that was the way to do it, to send a letter.  He said if there was no response there needs to be.


Jerome Whiteman said the elders want to know who the elder worker is at Vermilion.  Corey Strong informs them it is Milton Barto.  Milton is under the Planning department because that is the department Kevin Strong is in.  The two elder workers from Nett Lake were pulled last week to deliver firewood to Vermilion. 


Marilyn Geshick said the elders want an updated Bylaws for the elders committee.  All they have is a draft.  Chairman Leecy tells her either Wick-o or Vanessa will get the elders a copy of them.


Brandon Benner said the elders brought up a couple of things about the powwows and he was wondering what they were talking about.  Brandon said he sees now what it was about and it is in executive session and it was about the powwows and who was going to be in charge of them. 

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Brandon said for Vermilion it is Mary Strong, for the Sah Gii Bah Gah Days there are over 100 volunteers, and the fall and mid-winter powwows there are two other people that handle those.  Brandon said if that was going to be changed in executive session that that is a lot of volunteers to answer to.   Brandon would like to see that item in this session.  Chairman Leecy said the reason it is in executive session is that is a personnel issue and there was a request for the council to review the job description.  Karlene Chosa said there are two different things between the job posting and the job description which needs to be clarified.  Brandon Benner feels if the job descriptions are posted he doesn’t see the need for executive session.


New staff:  Carol Burr introduces Robyn Geshick who is the new Admissions & Occupancy Coordinator.


Moved by Karlene Chosa; seconded by Brandon Benner; to adopt resolution 73-2013, lease modification to Larry D. Mildbridge lease to change it from a recreational lease to a residential lease and extend the current term another fifteen years, add his mother Sharon Ann Milbridge to the lease, and adjust the rental rate.  Carried 3-0-1.  Ray Toutloff silent.


Moved by Ray Toutloff; seconded by Brandon Benner; to adopt resolution #74-2013, assignment of Edward T. Chavers lease to his son, Edward D. Chavers.  Carried 4-0-0.


Moved by David Morrison, Sr.; seconded by Brandon Benner; to adopt resolution #75-2013, residential lease, Wilbur Strong, Sr.  Carried 4-0-0.


Rose Berens received a letter from the BIA Midwest Regional Office requesting permission to submit two items to the Minnesota Arechaeologist for publication.  In 2002 their office was contacted by Gordon Adams to conduct some archaeological investigations at several locales around Nett Lake village that had been disturbed by construction activities.  Their workload prevented them from completing that technical assistance to the Band.  Since then their staff has

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been working on completing the report of the disturbed areas pointed out.  Their draft report should be done by the end of February.  Working on the report required researching the work done by Professor Lloyd Wilford in 1948.  In 1953 he prepared a manuscript of his work that was never published.  The BIA Regional Archaeologist recently completed editing the manuscript.  The BIA wants to submit Wilford’s edited manuscript and the shortened version of their report for publication.  If the council does not want them published the BIA will finish their work and send the council the revised manuscript and the report.


Moved by Ray Toutloff; seconded by Brandon Benner; to not allow them to be published and to keep them for the Band’s own use.  Carried 4-0-0.


Discussion was held on the Firewood Procurement Contract and increasing the amount of wood a person receives up to 8 cords if they use it as a primary heat source.  Jeneal Goggleye said she will have an elder advocate do home visits to see who uses wood for primary heat.  


Moved by Ray Toutloff; seconded by David Morrison, Sr.; to approve the Firewood Procurement Contract with Gerald Goggleye for the 2013-2014 season, with the third sentence in section III to read “The volume delivered to each residence must not be less than 4.5 cords nor more than 5.5 cords, unless wood is the primary source of heating fuel in which case it may be up to eight.”, subject to revision of the overall volume based on Jeneal Goggleye’s report on how many people are being served.  Carried 4-0-0.


Dave Larson is asked about firewood for funerals and where does it come from.  Dave Larson usually a family member of the deceased calls forestry and forestry delivers it within the hour.  Dave Larson is asked how the family members know to call him.  Corey Strong said that is part of the information that Angie King lets the family know about.   Forestry’s phone number will be put on the burial fund application so people know who to call for the firewood.


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Moved by Ray Toutloff; seconded by David Morrison, Sr.; to appoint Karlene Chosa to the UMD Department of Social Work American Indian Community Advisory Council (replaces Cathy Chavers).  Carried 4-0-0.


Moved by Karlene Chosa; seconded by  Ray Toutloff; to approve four Dartmouth medical students to intern at the Bois Forte Clinic.  They are Rebecca Wang, Amy Chabitnoy, Bharat Maraj, and Kelsie Gleason.  Carried 4-0-0.


Moved by Ray Toutloff; seconded by David Morrison, Sr.; to adopt resolution #76-2013, authorizing the Transportation Manager to apply for a Community Transportation Association of America technical assistance grant to improve access to transportation services to employment and employment-related activities.  Carried 4-0-0.


Jennie Rowland said the transportation program recently received a tribal transit grant for operating expenses only, no capital expenses.  She asked the FTA and got confirmation that leasing of a vehicle is considered operating expenses.  The state has a program where they do all the procurement for the entire state and they set the price for all the manufacturers.  Jennie is just looking at leasing one bus right now and would go through the state’s program.  At the end of the lease contract the Band will have the option to purchase the lease for one dollar. 


Moved by Brandon Benner; seconded by Ray Toutloff; to approve Jennie Rowland to pursue a lease for a bus and to acquire the bus as specified at the best interest rate available.  Carried 4-0-0.


Moved by Ray Toutloff; seconded by David Morrison, Sr.; to approve the submission of the FY 2013 Indian Community Development Block Grant for a housing rehabilitation project.  The grant will require a commitment of $200,000 match and that will come from Housing.  Carried 4-0-0.  There will be public meetings held before the grant application is submitted.

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Moved by Ray Toutloff; seconded by Karlene Chosa; to approve the revised Bois Forte Emergency Assistance Fund program guidelines as presented with the addition of “per household” added to #4 so it will read “Eligible applicants may receive up to $300.00 in assistance once per calendar year (NO EXCEPTIONS.)  $300.00 is the maximum per household.”  The emergency assistance fund program will be administered by Dawn Benner, TERO Officer.  Carried 4-0-0.


Moved by Karlene Chosa; seconded by David Morrison, Sr.; to adjourn the meeting at 10:49 a.m.  Carried 4-0-0.